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UKZN Library Access | University of KwaZulu-Natal

UKZN Library Access | University of KwaZulu-Natal

  • Undergraduate Students

    How to join

    • Undergraduate students are automatically registered as a member of the Library.
    • Your student card is a multipurpose card which you can use to access the Libraries, take out books, and make photocopies or printouts.
    • Your card is not transferable and you are responsible for materials issued on it.

    Privilege dateAcademic Year (January to December).Access

    • The student card serves as the Library Card.
    • Student card can be used in all campus libraries.
    • The card is not transferable and students are fully responsible for all library transactions in his/her name. This includes any penalties incurred for failure to return recalled books or to replace lost or damaged materials.

    Borrowing privileges

    User Profiles Books Loan Period days Journals Loan Period days
    Undergraduate 6 14 5 3

     

    • Photocopying
    • Interlibrary Loans
    • Academic Reserves
    • Computer LAN
    • Information Service

    Fees
    • No entry to the Research Commons.
    • Only registered Law students will be given access to the Law Library.Not Admitted: We regret that we are unable to admit school learners, students from private educational institutions, or undergraduates from other tertiary (non-ESAL) institutions, including distance-learning institutions

  •  
  • Notes
  • • Fines on overdue items
  • Services
  •  
  •  
  •  
  • Postgraduate Students

    How to join
    • Postgraduate students are automatically registered as a member of the Library.
    • Your student card is a multipurpose card which you can use to access the Libraries, take out books, and make photocopies or printouts.

    • Your card is not transferable and you are responsible for materials issued on it. 
    • Academic year (January to December).
    • The student card serves as the Library Card.
    • Student card can be used in all campus libraries.
    • The card is not transferable and students are fully responsible for all library transactions in his/her name. This includes any penalties incurred for failure to return recalled books or to replace lost or damaged materials. 
    User Profiles Books Loan Period days Journals Loan Period days
    Honours
    Postgraduate Diploma 15 21 5 3
    Masters/Doctoral 20 42 5 3


    • Photocopying
    • Interlibrary Loans
    • Academic Reserves
    • Computer Lan
    • Information Service
    • Research Commons 
    • Fines on overdue items• Masters and PhD students submit a letter in advance (by December) from their Supervisors to grant them access to the library for 3 months.
    Not Admitted: We regret that we are unable to admit school learners, students from private educational institutions, or undergraduates from other tertiary (non-ESAL) institutions, including distance-learning institutions

  • Notes
  • Fees
  • Services
  • Borrowing privileges
  • Access
  • Privilege date
  • Permanent Staff: Academic

    How to join

    • Permanent staff are issued with a staff card which serves as the Library card.
    • They are automatically registered as Library members.

    Privilege date

    • Term of employment.

    Access

    • The staff card serves as the Library Card.
    • Your staff card can be used in all campus libraries.
    • The staff member is responsible for all library transactions in his/her name. This includes any penalties incurred for failure to return recalled books or to replace lost or damaged materials.
    Borrowing privileges

  • Not Admitted: We regret that we are unable to admit school learners, students from private educational institutions, or undergraduates from other tertiary (non-ESAL) institutions, including distance-learning institutions
  • User Profiles Books Loan Period days Journals Loan Period days
    Staff permanent 30 90 5 3

    Services

    • Photocopying
    • Interlibrary Loans
    • Academic Reserves
    • Computer LAN
    • Information Service
    • Research Commons for Academic staff members

    Fees

    • Fines : Interlibrary loans

  • Permanent Staff: Support

    How to join

    • Permanent staff are issued with a staff card which serves as the Library card.
    • They are automatically registered as Library members.

    Privilege date

    • Term of employment.

    Access

    • The staff card serves as the Library Card.
    • Your staff card can be used in all campus libraries.
    • The staff member is responsible for all library transactions in his/her name. This includes any penalties incurred for failure to return recalled books or to replace lost or damaged materials.

    Borrowing privileges

  • Not Admitted: We regret that we are unable to admit school learners, students from private educational institutions, or undergraduates from other tertiary (non-ESAL) institutions, including distance-learning institutions
  • Services

    • Photocopying
    • Interlibrary Loans
    • Academic Reserves
    • Computer Lan
    • Information Service

    Fees

    • Fines : Interlibrary loans

  • User Profiles Books Loan Period days Journals Loan Period days
    Staff permanent 30 90 5 3
  • Emeritus Professors

    How to join

    • Emeritus Professors will be registered as permanent staff once their letter of appointment has been received from Human Resources and the Library registration form has been completed.
    • Registration form
    • Letter of Introduction form

    Privilege date

    • Term of appointment as per Human Resources system.

    Access

    • The staff card serves as the Library Card.
    • Letter of appointment from Human Resources
    • Library registration form to be completed.
    • The staff member is responsible for all library transactions in his/her name. This includes any penalties incurred for failure to return recalled books or to replace lost or damaged materials.
    • Library Registration form
    • Letter of Introduction form

    Borrowing privileges

    User Profiles Books Loan Period days Journals Loan Period days
     

    STAFF

    30 90 5 3


  • Not Admitted: We regret that we are unable to admit school learners, students from private educational institutions, or undergraduates from other tertiary (non-ESAL) institutions, including distance-learning institutions
  • Services

    • Photocopying
    • Interlibrary Loans
    • Academic Reserves
    • Computer LAN
    • Information Service
    • Research Commons for Academic staff members

    Fees

    • Fines: Interlibrary loans

    Notes:

  •  
  • Staff : Contract Staff

    • Appointments are automatically registered with the library in the same way as the permanent staff, except for a few categories of Appointment Types.

  • Staff : Contract Staff : 1 year or more

    How to join

    • Staff members appointed for 1 year or more.
    • Should you not be automatically registered you will need to complete a registration form at the Circulation Desk of any Library.
    • Please note that each user may only have one active library record. In other words, you may not use your staff and student record if you are studying. The record which gives you the least access will be barred, except for student assistants who must use their student card.
    • Library Registration form
    • Letter of Introduction form
    Privilege date
    Services

    • Photocopying
    • Interlibrary Loans
    • Academic Reserves
    • Computer LAN
    • Information Service

    Fees

    • Fines: Interlibrary loans

    Notes

    • You can access the Library’s E-Resources with your ICS login

  • User Profiles Books Loan Period days Journals Loan Period days
    Staff less than 1-year appointment 30 90 5 3
  • • Term of appointment as per Human Resources system.

    Access

    • The staff card serves as the Library Card.
    • Your staff card can be used in all campus libraries.
    • The staff member is responsible for all library transactions in his/her name. This includes any penalties incurred for failure to return recalled books or to replace lost or damaged materials.

    Borrowing privileges

  • Contract Staff: of less than a year

    How to join

    • Staff members appointed for less than a year.
    • Should you not be automatically registered you will need to complete a registration form at the Circulation Desk of any Library.
    • Please note that each user may only have one active library record. In other words, you may not use your staff and student record if you are studying. The record which gives you the least access will be barred, except for student assistants who must use their student card.
    • Library Registration form
    • Letter of Introduction form

    Privilege date

    • Term of appointment as per Human Resources system.
    Access
    • The staff card serves as the Library Card.
    • Your staff card can be used in all campus libraries.
    • The staff member is responsible for all library transactions in his/her name. This includes any penalties incurred for failure to return recalled books or to replace lost or damaged materials.

    Borrowing privileges

    Services

    • Photocopying
    • Academic Reserves
    • Computer Lan
    • Information Service

    Fees

    • Fines: Interlibrary loans

    Notes

    • You can access the Library’s E-Resources with your ICS login

  • User Profiles Books Loan Period days Journals Loan Period days
    Staff less than 1-year appointment 15 42 5 3
  • UKZN Affiliated Research Institute Members


    How to join

    • Academic staff of institutions that are associated with UKZN but not paid by the University can register with the Library once the Library surety forms are completed by their Head of School.
    • Surety form
    • Library Registration form
    • Letter of Introduction form

    Privilege date

    • For the duration of the project/ research.

    Access

    • You will be issued with a Visitor Card.

    Borrowing privileges

    • No loans

    Services

    • Photocopying
    • Computer Lan
    • Information Service

    Notes

    • School must arrange for the ICS login
    • E-Resources access with ICS login

  • Visiting Academics

    User Type

    • Academic visitors who are associated with a school for lecturing or research.

    Privilege date

    • For the duration of the project/research.

    Access

    • Visitor card
    • Library surety forms stating period to be completed by their Head of School.
    • Library registration form to be completed.
    • Library Registration form
    • Letter of Introduction form

    Borrowing privileges

    Services

    • Photocopying
    • Academic Reserves
    • Computer LAN
    • Information Service

    Fees

    • Fines on overdue library material

    Notes

    • School must arrange for the ICS login
    • You can access the Library’s E-Resources with your ICS login

  • User Profiles Books Loan Period days Journals Loan Period days
    Visiting academics 15 21 5 3
  • Honorary Appointments

    How to join

    • Academic staff appointed in an honorary capacity.

    Privilege date

    • For the duration of the appointment.
    • Annual

    Access

    • Staff card
    • Visitor card
    • Library surety forms stating period to be completed by their Head of School.
    • Library registration form to be completed.
    • Library Registration form
    • Letter of Introduction form

    Borrowing privileges

    Services

    • Photocopying
    • Interlibrary Loans
    • Academic Reserves
    • Computer LAN
    • Information Service
    • Research Commons for academic staff

    Fees

    • Fines on overdue library material

    Notes

    • School must arrange for the ICS login
    • You can access the Library’s E-Resources with your ICS login

  • User Profiles Books Loan Period days Journals Loan Period days
    Visiting academics 30 90 5 3
  • Medical School Sessional staff (ex JME/DOH appointments)

    How to join

    • Hospital staff who give lectures to UKZN students but are not paid by the University.

    Privilege date

    • Annual

    Access

    • UKZN/DOE staff card
    • The library surety form must be completed by the staff member on an annual basis.
    • Library registration form to be completed.
    • Library Registration form
    • Letter of Introduction form

    Borrowing privileges

    Services

    • Photocopying
    • Interlibrary Loans
    • Academic Reserves
    • Computer LAN
    • Information Service
    • Research Commons for academic staff

    Fees

    • Fines on overdue library material

    Notes

    • School must arrange for the ICS login
    • You can access the Library’s E-Resources with your ICS login

  • User Profiles Books Loan Period days Journals Loan Period days
    Medical School Sessional staff 30 90 5 3
  • School of Clinical Medicine

    How to join

    • Staff: Clinical Lecturer Status.

    Privilege date

    • Duration of the surety

    Access

    • UKZN/DOE staff card
    • The library surety form must be completed by the staff member on an annual basis.
    • Library registration form to be completed.
    • Library Registration form
    • Letter of Introduction form

    Borrowing privileges

    Services

    • Photocopying
    • Interlibrary Loans
    • Academic Reserves
    • Computer LAN
    • Information Service
    • Research Commons for academic staff

    Fees

    • Fines on overdue library material

    Notes

    • Dean of School: Prof Hift provides surety
    • School must arrange for the ICS login
    • You can access the Library’s E-Resources with your ICS login

  • User Profiles Books Loan Period days Journals Loan Period days
    School of Clinical Medicine 30 90 5 3
  • University Extended Learning

    How to join

    • Participants in Institutes and Workshops are eligible for short-term privileges from the Library.

    Privilege date

    • Duration of the Workshop

    Access

    • Visitor card
    • A list of participants must be provided to the library by the Institute/Workshop Director in advance of the event.
    • Library Registration form
    • Letter of Introduction form

    Borrowing privileges

    Fees

    • Fines on overdue library material

    Notes

    • School must arrange for the ICS login
    • You can access the Library’s E-Resources with your ICS login

  • User Profiles Books Loan Period days Journals Loan Period days
    Visitor : short term 6 14 5 3
  • Subscribers from other SA Higher Education Institutions

    User Type

    • Masters and Doctoral students, lecturers and researchers from other South African higher education institutions covered by the Committee of Higher Education Libraries of South Africa (CHELSA) agreement can register with the UKZN library.

    Privilege date

    • Annual

    Access

    • Visitor card
    • An official letter of introduction from the University Library at which they are registered.
    • The letter of introduction, in the prescribed format, has to originate from the home institution’s Campus Librarian or Library Director.
    • Library Registration form
    • Letter of Introduction form

    Borrowing privileges

    Services

    • Information Service
    • Access to print collections

    Notes

    • Interlibrary Loans : NO
    • Electronic Resources and Database Access : NO
    • Interlibrary Loans : NO
    • Research Commons : NO

    Fees

    • Fines on overdue library material

  • User Profiles Books Loan Period days Journals Loan Period days
    Subscribers 6 14 5 3
  • Subscribers

    How to join

    • The library offers subscriber membership to members of the public (visitors), honorary subscribers, retired staff and alumni for an annual membership fee.
    • The visitor membership is R1200.00 per year.
    • The subscription covers the use of the UKZN Library.
    • An Honorary Subscriber includes an Honorary staff member, affiliated to a particular Department in which he/she lectures; and Retired Staff.

    Privilege date


    • Annual
    • Subscription fee

    Honorary: Free
    Alumni: R350.00
    Retired Staff: Only visitor’s card fee

    Access

    • Visitor card
    • Library Registration form
    • Letter of Introduction form

    Borrowing privileges

    Services

    • 6 books for 14 days

    Notes

    • No Interlibrary Loans
    • No Database Access
    • No Academic Reserves

  • User Profiles Books Loan Period days Journals Loan Period days
    Subscribers 6 14 5 3
  • Retired Staff

    How to join

    • Retired staff members can join the Library on production of their retiree card (which reflects their pension number).

    Privilege date

    • Annual
    • Visitor card of R40.00

    Access

    • Visitor card

    Borrowing privileges

    Notes

    • Interlibrary Loans : NO
    • Electronic Resources and Database Access : NO
    • Academic Reserves : NO

  • User Profiles Books Loan Period days Journals Loan Period days
    Retired staff 6 14 5 3
  • Visitors

    User Type

    • This includes all individuals who will be accessing the Libraries for a day and include those who are attending Training, Workshops, Conferences, appointments with staff members.

    Privilege date

    • As required

    Access

    • Visitor card
    • Letter of introduction to be completed and taken to Risk Management Services (RMS).
    • Library registration form to be completed.

    Notes

    • Only access to the Libraries
    • Interlibrary Loans : NO
    • Electronic Resources and Database Access : NO
    • Academic Reserves : NO

    Not Admitted: We regret that we are unable to admit school learners, students from private educational institutions, or undergraduates from other tertiary (non-ESAL) institutions, including distance-learning institutions

  • Alumni

    How to join

    • Alumni of University of Durban Westville, University of Natal and University of KwaZulu-Natal pay half subscription on production of an Alumni Card. This card must be obtained through Alumni Affairs at Howard College Campus.
    • Two identity photos will be required by the Alumni office.
    • Contact information – Address: 232 King George V Avenue, Howard College Campus, South Ridge Road, Gate 6. Phone: 031 – 2602823, Email address: alumni@ukzn.ac.za
    • To register online: http://alumniaffairs.ukzn.ac.za

    Privilege date

    • Annual
    • Subscription fee: R350.00
    • Alumni of University of Durban Westville, University of Natal and University of KwaZulu-Natal pay half subscription on production of an Alumni Card.

    Access
    • Visitor card
    • Library membership card

  • Contact information for different campuses

    Please contact a relevant person for each campus and schedule an appointment.

    1. Edgewood CampusSushiela Naidoo, E-mail: Snaidoo@ukzn.ac.za, Tel: 0312601920, Office: Edminson Library, Ground Floor, Office No1
    2. Howard College Campus: Reena Govender, E-mail: govenderre@ukzn.ac.za, Tel: 0312602007, Office: EG Malherbe Library, Room : G25
    3. Medical School Campus: Aphelele Xulu, E-mail: xulua1@ukzn.ac.za, Tel: 0312604430, Office: Medical School Library, Main Building, 1st floor, Room: 152B
    4. Pietermaritzburg Campus: Celeste Johns, E-mail: johns@ukzn.ac.za, Tel: 0312605258, Office: Cecil RenaudeLibrary, Ground floor.
    5. Westville Campus: Sipho Khumalo, E-mail: Khumalos2@ukzn.ac.za, Tel: 0312607713, Office: Westville Library, 4t floor, Room B105
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